Each license allows only one user to access the software at a time. Meanwhile, QuickBooks Desktop requires a separate license for each user, which can quickly become expensive if you need multiple people to access the software. For example, the Plus plan allows up to five users. Affordable for multiple users: QuickBooks Online offers different pricing plans, and each plan allows multiple users to access the software at the same time.Also, changes made by your accountant are not reflected in your data until the Accountant’s Copy is merged back into the original file. While this is acceptable, it’s time-consuming and inefficient. With QuickBooks Desktop, you have to create an Accountant’s Copy, send it to your accountant, and then wait for them to make changes and send it back to you. Real-time file sharing and collaboration: QuickBooks Online allows you and your accountant to work on different aspects of the financial data simultaneously.This makes QuickBooks Online a better choice for companies with distributed teams and remote accountants. Meanwhile, QuickBooks Desktop is limited to the computer on which it is installed. Greater accessibility: QuickBooks Online is a cloud-based software-meaning you can access your accounting files from anywhere at any time with an internet connection.

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